School Accounting Management Software

Prosoftafrica’s school management software enables you to record and process all your school’s vital information about students, staff, fees, exams, library, transportation and all that matters with an advanced interface fully secured with high-end encryption. Our School Accounting Management Software helps the institutions to save time and capital expenses, so you can quickly enhance productivity and improve efficiency. Manage, Analyze, Evolve and Transform every part of your institution with the nation’s best school management software and mobile apps for schools.

Our School Accounting Management Software is a powerful and flexible academic software specifically designed for schools. The School Management System integrates the industry’s most comprehensive set of features, future-ready technology, and data security. This software streamlines every significant information flow of education institutions from new student admission to generating transfer certificates when students complete their studies. The system simplifies administrative tasks, improves communication and delivers more efficient and effective services for all stakeholders. Prosoftafrica’S SCHOOL MANAGEMENT SOFTWARE is highly configurable, can be 100% customized, and is accessible anywhere, anytime, and on any device.

There are countless reasons why technology is a prominent aspect of the effective administration of a school. Dependable technical assistance for efficient communication between the stakeholders, timely generation of various reports, coordination among internal and external functions, and comprehensive evaluation of the education process are essential for the efficient working of a school. Various doorways of the software such as admission, attendance, Fees, academic reports, ID cards, and transportation records help us in the smooth conduct of all functions of the school.

Besides the obvious of it being a complex piece of computer software, our School Accounting Management Software is an administration tool for educational institutions. This classification comes from the fact that this type of software aims to help educational organizations in their daily routine, by programming administrative tasks. “School management software” is also known as a “School management system”. These systems provide functionality from applications and class enrollment to detailed performance monitoring and financials.

Administration management typically includes both faculty and students. Some systems include a feature set to help manage daily operations, such as building maintenance, supplies and inventories. The need for this feature set is largely dependent on the size of an educational institution.

Features of the School Accounting Management Software

Most School Management Software products evolve around four main pillars. And regardless of any extensive list of features, we can find a basic feature set around these pillars, aiming to accommodate daily routines for nearly every type of educational institution. That’s starting with Program Management, in its broader sense:

Program management and class scheduling

This feature includes a set of more specific features to help in structuring curriculum, grouping courses and classes and defining their individual characteristics. It is, typically, the most basic functionality in a School Management Software. It also includes class scheduling for in-person or virtual class meetings.

Student admissions and records — information management

Student registration and distribution to class groups and enrollment to classes and courses is one of the core features in School Management Software. In the long run, all information stored will be used to monitor and analyze individual progress, until graduation.

Financial and assessment management for students

Student management includes daily notifications relevant to classes. But that’s usually not the end of it. Students, parents and guardians also need access to essential information, such as timetables, attendance records, gradebooks, financials and payments per student, pending and outstanding payments, as well as installments (where applicable). The Student management and Admissions extended feature incorporates all the specific features essential to provide that information. Our School Accounting Management Software offers you this wonderful feature.

Academic management

School faculty is just as difficult to coordinate and supervise, as students are. With roles, such as teachers, secretaries, administrative assistants and all supporting staff, School Management Software helps efficiently manage all daily academic procedures.

Financial and assessment management for teachers

The feature set for Academic Management may include attendance tracking, grading, assessments, payments per teacher, pending and outstanding payments.

Role management

Different user roles can view and use different types of information — and at different levels of detail. School Accounting Management Software provides the relevant functionality, to simplify user experience for all parties involved.

Role management is primarily a security feature. It’s built to allow access only to information a role is allowed to view or use. This means that an individual role only has access to what he/she is supposed to view.

That’s, introducing better security for personal information, at the same time.

Online parent and student portals are based on role management, allowing students and parents or guardians view available material and communicate with teachers, coaches or instructors, as needed.

Benefits of using our School Accounting Management Software

1. An easy, automated structure for any type of school

Before starting a new school year, the structure of the classes and also the courses for the term has to be prepared. Existing teachers as well as students qualified to continue their studies, can also be added to the structure for the new academic period and they are also ready to accept notifications concerning their schedule. New teachers and students can be added as an ongoing process.

2. Improved and efficient accounting

The structure also allows for basic financial management, by setting tuition fees for students and payroll information for teachers, administrators and other staffs.

3. Detailed and streamlined record keeping

Once a new department, course or class is created, new or existing students and teachers are added to the structure. Avoiding overbooking teachers or assigning students to more than one class at a time is one of the most valuable features in managing any educational institution.

4. Graceful student and teacher management 

Managing students and teachers might be quite challenging, especially in academic environments. All aspects of daily routine need to be monitored and improved upon. When all educational activities are successful, the result is happy students, parents or guardians, and teachers, administrators, too! That alone, is a major retention tool for any educational institution.

For students

Monitoring attendance, progress, assessments, grading, graduation status, financial information, health monitoring and class scheduling is a real time-saver. Delicate automation in these features can bring balance in efficiency and improvement.

For teachers and administrators,

Monitoring attendance, progress, assessments, financial information, class scheduling and communication with parents and guardians is the best way an educational institution moves towards optimal performance and streamlined operations. Different levels of reporting for different layers of management, are also available.

5. Effortless business continuity

The Student Management Software offers better business continuity, since it‘s independent of local infrastructure. School records and scheduling are handled directly in the Cloud and can be accessed from anywhere, anytime. And that’s a structural element and benefit of our School Management Software that can come in handy at any emergency situation.

6. Monitoring progress and performance is a breeze

Monitor students and teachers, assess their progress and take corrective measures towards a better rate of success. Improving track records is probably the most efficient way an academic organization has, to achieve an increase in registrations, for the next academic year. To that end, relevant reporting, and notifications can go a long way towards timely actions for improvement.

The best part about the School Accounting Management Software is that you don’t need expensive servers or specialized personnel to make sure everything works as expected. All you need is a simple desktop computer or laptop and a web browser with access to the Internet. And that’s why you can manage your educational institution from anywhere, anytime.

Who is this School Management Software for?

The School Accounting Management Software can help a host of educational institutions organize their structure, curriculum, syllabus and communications, along with some powerful reporting features to keep tabs on all procedures.

Regardless of the institution being a small private organization or a great renowned University, School Management Software can, among others, prove valuable for:

General Educational Institutions

Primary Schools

Secondary Schools

Universities

Professional Schools

Higher Training Institutions

Dance Schools

What does it cost educational institutions?

There are different ways to look at cost to educational institutions. All of them have something to offer in optimizing final cost. Since optimal costs is often largely dependent on the size of the educational organization, the best approach is working with a combination of them, as most vendors will offer with their pricing plans.

Cost per student

Based on that type of services, more than a few vendors scale the pricing of their subscription plans based on the number of students to be included with the subscription. The cost can also be calculated on a monthly basis. Due to the fact that it’s another thing to worry about every month, sometimes school managers would rather pay for their subscription, up front (one-time payment).

Cost of not having the School Accounting Management Software

No matter the type of delivery, school management software is very essential in every school. Though some people might see it as expensive, it is important to note that it becomes more and more expensive to forgo the software. That’s in terms of costs incurred due to poor organization, inefficient management and many other cons of managing a school manually.

So it is important we ask ourselves this question, is it worth it?

The School Accounting Management Software will not be able to fix any structural problems you might be faced with. Nevertheless, it will save your institution time and money in the short term and long term, alike. It can do it by reducing three different things:

Costs in paper: From applications to student and teacher files and performance reports, everything is done electronically; conveniently available on demand. That’s great for the environment, as well.

Employee hours: No more overtime for school faculty to finish with all the paperwork. School Management Software will do all the heavy lifting on your account, using a healthy amount of automation.

Meetings: It takes a considerable amount of time and effort for school faculty to meet, share reports and evaluate students, among other things. Additionally, being automated, any piece of School management software will be able to reduce the time needed to minimum, perhaps even to zero.

At the end of the day, we come to see that it is totally worth it to have a school management software manage your affairs. Finally, employing any type of School management software can help all kinds of schools or other educational organizations complete daily management tasks in no time, automating and streamlining operations; thus making school administration management easier than ever before.

Benefits to Management

Having a dynamic system with a bird view of data and reports can give next level of power and quickness in decision-making for principal or management person.

Benefits to teachers and staff

Having an access to School Management System dashboard and Mobile App multiplies the productivity of academic and non-academic staff. Having power to report important activities on system reduces burden and improves the speed of communication. Keeping data records and access of data when required makes their life super easy

Benefits to students and parents

Mobile App and web access of school system makes life of students and parents super easy. Accessing all the important information on an app dashboard improves over-all connectivity with school. It brings better learning outcomes for students. Having learning resources access on the app and system gives freedom for the student to learn anytime, anywhere with his/her own pace.